Booking pages
Share a link and let people outside Brainitive pick a free time with you — no account and no back-and-forth emails. Free times are your working hours minus what is already in your calendars.
How it works
- A booking page has its own public link, for example
…/book/anna-consulting. You can have as many pages as you need ("Clients", "Emergency", "Hiring"). - Each page has one or more meeting types, each with its own name, length, hours and questions — "Quick question, 15 min" and "Project kickoff, 60 min", for example.
- Visitors pick a meeting type, a day and a free time, enter their name and email, and are booked. They see times in their own time zone.
- Only free times ever leave Brainitive — never what is in your calendar.
Create a booking page
- Click Booking pages in the sidebar.
- Click New booking page.
- Pick a Template. Templates fill in meeting types, hours, rules and questions — everything stays editable: Blank, Sales / intro call, Consulting, Support / help session, Job interview, Emergency, Office hours, Coaching / tutoring.
- Optionally give it a Title, and choose the Workspace. The workspace is shown as who runs the page, and cards for bookings go to its boards.
- Click Create.
The page opens with three tabs: Meeting types, Settings and Bookings. Copy link copies the public link; Open shows the page as visitors see it.
Meeting types
On the Meeting types tab you see every type with its length, location and how many days a week it is bookable.
- Add meeting type – name it and pick a length, or start from a template.
- Edit – change everything (below).
- Bookable – untick to hide a type without deleting it.
- Arrows change the order; other buttons copy a direct link to the type, duplicate it or delete it.
Edit a meeting type
| Setting | What it does |
|---|---|
| Name, Link ending, Length | What visitors see and the end of the type's own link. Length is any number of minutes. |
| Description (optional) | A short text on the page. |
| Add bookings to calendar | The calendar a booking goes into. The guest is invited from this calendar. Choose Don't add to a calendar to skip it. |
| Where | No location, Google Meet, Microsoft Teams, Phone call, In person or Online (your link). Meet and Teams need a matching Google or Outlook calendar above; a fresh call link is created for every booking. |
| Weekly hours | For each day, one or more time ranges (Add hours for a second range, e.g. after a lunch break). Days without hours are Not bookable. |
| Date overrides | Holidays, days off or extra hours on one date. Pick a date and click Add day off, or Set hours instead to give that day different hours. |
| Rules | Start times every (min), Free before (min) and Free after (min) (buffers), Minimum notice (min), Bookable up to (days ahead) and Max bookings a day. |
| Questions | Extra questions: Short text, Long text, Phone or Choice, each optionally Required. Name and email are always asked. |
Under Next free times, click Check (saved settings) to see the next free slots for the saved version of the type.
Settings: what blocks your time
On the Settings tab, What blocks this page's time decides which busy times are taken out of your hours:
- All my calendars (also ones I connect later), or only the calendars you tick.
- Issues assigned to me with a due time.
- My tasks with a time.
- All-day events block the whole day.
Bookings on any of your booking pages always block, so you are never booked twice. Use the per-page choice to, for example, leave a personal calendar out of an emergency page.
WARNING
If a calendar can't be read, the page keeps offering times without it and shows a warning: bookings may overlap that calendar's events. You also get a notification. Reconnect the calendar under Calendar → Add calendar → Manage connected.
Other settings
- Title, Address (the part after
…/book/), Intro (optional). - Time zone of your hours – the zone your weekly hours are in.
- Page is on (people can book) – turn the page off without deleting it.
- Where bookings show up – bookings always appear on the Bookings tab, in your Brainitive calendar and in the calendar the meeting type adds them to. Under Also create a card you can pick a board and Column to get a card for every booking.
- Consent – a consent checkbox that is Off, Optional or Required, with your own text.
{organization}is replaced with your workspace's name. - Embed on your website – copy the iframe code to show the page on your own site.
- Delete page – upcoming bookings are cancelled and the guests are told.
Click Save settings when you're done.
When someone books
- The meeting lands in the calendar you picked, with the guest invited (and a Meet or Teams link if you chose one).
- It shows in your Brainitive calendar and on the page's Bookings tab, and as a card if you set that up.
- You get a notification (category Bookings in your notification settings).
- The guest gets a confirmation email with a calendar file and a link to reschedule or cancel, and a reminder about a day before.
Manage bookings
The Bookings tab lists Upcoming, Past and Cancelled bookings with the guest's answers. Upcoming bookings have Join (when there is a call) and Cancel. When you cancel, you can add a message to the guest; they are told by email.
What your guests can do
Guests open the link in their confirmation email (Reschedule or cancel). As long as the booking hasn't started they can:
- Reschedule – pick a new free time and confirm.
- Cancel booking – optionally with a reason.
You're notified either way.